Privacy policy

Last updated on 01 September 2024

Date of entry into force 01 September 2024

This privacy policy (hereinafter the Privacy Policy) is intended to inform you about the processing of your data, your rights and how to exercise them. Employees shall be informed about the processing of their personal data in accordance with the procedures set out in the Company’s internal documents.
The terms and conditions set out in this Privacy Policy shall apply each time you access our content and/or service, regardless of the device (computer, mobile phone, tablet, TV, etc.) used. The Privacy Policy may be updated from time to time without prior notice. You can review the current version of our Privacy Policy at any time by visiting our website www.hi-labs.eu (hereinafter the Website).

Who Will Process Your Personal Data?

The data controller responsible for the processing of data described in the Privacy Policy is UAB “HI-LABS” (hereinafter the Company or the Controller), legal entity code 133807283, registered office address Savanorių pr. 339A, Kaunas LT-50119, Lithuania.
The Controller is a company active in the construction industry and therefore the processing of personal data is not its main activity. However, in the course of its activities, the Company processes certain personal data.
The Company shall ensure that data collected is processed in accordance with the requirements of the General Data Protection Regulation (hereinafter the Regulation) and the Law on Legal Protection of Personal Data of the Republic of Lithuania. The Company shall process personal data in accordance with the internal documents approved by the Company.
When collecting your data, we are guided by the fundamental principles of the personal data processing. We aim to process data lawfully, fairly and in a transparent manner, for explicit and specified purposes and only to the extent necessary for those purposes. It is important to us that only accurate data are stored, data integrity and confidentiality are ensured and the data are not stored longer than necessary.

How Do We Receive Your Data?

We receive personal data when you:

• submit certain information on our online enquiry form, send your CV, letter of motivation, enquiries using the Company’s contact details or provide information by phone, email or during meetings;
• provide information about yourself in order conclude or perform a contract.
• visit the Company’s website, where certain information about your online visit is collected automatically (essential cookies) or with your consent (analytical, marketing cookies);
• have provided your data to any third parties that, in turn, provide data to the Company in the performance of mutual obligations, legal obligations or on the basis of legitimate interest.

What Data Do We Process, for What Purposes and on What Legal Grounds?

Contracting and execution

The Company enters into purchase and sale, distribution and equipment lease agreements in the course of its business.
When executing contracts with legal entities, we inevitably process the data of the employees of such legal entities or other natural persons used to execute the contract: name, surname, position, power of attorney and its content, e-mail address, telephone number, content of correspondence, progress of the order, date of order execution.
During the conclusion and performance of the contract, the data of the representatives of legal persons must be processed for the performance of the contract or for pre-contractual activities (Article 6(1)(b) of the Regulation). After the end of the contract, the Company processes personal data on the basis of legitimate interest (Article 6(1)(f) of the Regulation). Data contained in documents which are subject to a legal obligation to process are processed on the basis of Article 6(1)(c) of the Regulation.
The data shall be kept for as long as necessary for the performance of the contract. After the end of the contract, the data shall be retained for a period of 10 years to the extent necessary for the legitimate interest. The Company shall keep the contact details of the parties to the contract for a maximum period of 3 years after the end of the contract.
In the course of bookkeeping, we process the following data: name, surname, information on services received/provided and goods sold, other personal data stated in invoices and other accounting documents. The data is stored for the periods laid down by the legislation governing bookkeeping, and in accordance with the Index of General Document Retention Periods. The basis for processing is Article 6(1)(c) GDPR (legal obligation).

Handling of Enquiries Received

The Company receives enquiries from interested parties by e-mail or post. When receiving requests and enquiries, data of persons submitting such requests and enquiries are collected: first name, last name, e-mail, phone number, address, content of the request or enquiry, and additional data provided by the subjects themselves, which are necessary for the handling of the request. The data are processed on the basis of the Company’s legitimate interest (Article 6(1)(f) of the Regulation) and retained for 2 years from the date of the request (unless there is a basis for the processing for other legitimate interests or on any other grounds).

Conducting Online Meetings

In its activities, the Company uses online (virtual) meeting platforms such as MS Teams or Zoom. In order to conduct meetings, the Company processes data of persons participating in the meetings: first name, last name, subject of the meeting, IP address of the meeting participants, time of the meeting, data entered in a chat field (including documents uploaded by the participants), and video or audio recordings of the meeting (subject to the participants’ consent).
The data are processed on the basis of the Company’s legitimate interest (Article 6(1)(f) of the Regulation) and, in the case of the recording of a meeting, on the legal basis of consent (Article 6(1)(a) of the Regulation).

Use of Social Networks

The Company has social media accounts to raise its profile and expand its business relationships. The Company does not control information provided when visiting the Company’s social media accounts. The data collected and processed during the use of a social network is the responsibility of the operator of the social network, which provides information in its privacy policy. The Company obtains the following data from the visitors to its social media accounts: public profile data of the visitors, Likes, Follows, Shares and comments.
The processing is necessary for the legitimate interests of the Company (Article 6(1)(f) of the GDPR); consent to the publication of the image (Article 6(1)(a) of the GDPR). The data obtained from a social media account shall not be stored for longer than the period provided for in the privacy policy of the social network operator.

Profiling and Automated Decision-Making

The Company does not engage in profiling and/or automated decision-making in its activities that may present a significant risk to the data subjects.

Use of Cookies on Our Website www.hi-labs.eu

Our website www.hi-labs.eu uses cookies. These are small files that are sent to your device when you visit a website. Cookies help the website to recognize the user’s device (e.g. the next time the user visits the website). Cookies are used to maintain the proper functioning of the website, to improve the website environment, and to collect and analyze visitor statistics in order to ensure the functionality and user-friendliness of the website.

The following cookies may be used on the website:

• Essential cookies that must be present to provide the basic functions of the website, such as access to the page, its security function;
• Preference (non-essential) cookies, which allow us to tailor the website to the visitor’s preferences, e.g. language preference, browsing region, etc.;
• Statistical (non-essential) cookies, which collect and report anonymous information to enable the website operator to take account of visitors’ actions on the website;
• Marketing (non-required) cookies, which allow us to select the content that is relevant to a particular visitor.

Cookies collect the following personal data of the website visitors: IP address, date of login, consent, etc. The personal data collected by means of essential cookies enable the functioning of the website and are processed on the basis of legitimate interest (Article 6(1)(f) of the Regulation). All other cookies are used only with the consent of the website visitor (Article 6(1)(a) of the Regulation).
Your consent to the use of non-essential cookies can be revoked at any time by changing your browser settings. You can always change your cookie preferences by clicking on the link at the bottom of the home page. Withdrawal of consent to the use of non-essential cookies may result in a slowdown of the website and the loss of some functionality of the website.
Our website uses the following cookies:

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Use of Third-Party Plug-Ins

The Company’s website uses third-party social plug-ins. Third-party plug-ins allow visitors to the Company’s website to be directed to the Company’s social media accounts, account chat box, notifications (news), etc.
Third-party plug-ins on the Company’s website are marked with the logos of social networks or internet service providers, such as Facebook, LinkedIn, Google, Google Maps, etc.
When you click on plug-ins and continue to use the content from social networks or other service providers, the plug-in operators may collect certain data (such as cookies) about you. The Company cannot control the use of third-party plug-ins or the amount of data obtained during further browsing and does not process such data. We recommend that you read the privacy notices of the plug-in operators before using the plug-ins provided on the Company’s website and accessing the third-party content.

Who Will Receive Your Data?

The Company guarantees the confidentiality of the data, but in certain cases, in order to ensure the security of the data transfer, the personal data processed may be transferred to the following categories of recipients:

• authorities to which the transfer is necessary in order to protect the Company’s legal interests, to establish claims or comply with the authorities’ requirements in accordance with the procedure established by law, or to fulfil the Company’s legal obligations;
• auditors, notaries, lawyers, bailiffs or other legal service providers;
• social network operators;
• insurers;
• processors.

The Company shall ensure that it only enters into data processing agreements with trusted entities. Processors shall only carry out processing in accordance with the controller’s instructions and only to the extent that it is necessary to achieve the purposes set out. Processors are obliged to implement appropriate organizational and technical security measures to ensure confidentiality. The Company does not transfer the personal data processed outside the European Union or the European Economic Area. In cases where the transfer is necessary to achieve the purposes set out, the Company may transfer the data to the third countries where it implements at least one of the following measures:

• the European Commission has recognized that the country to which the data is transferred ensures an adequate level of protection of personal data;
• a contract has been concluded in accordance with the standard terms and conditions approved by the European Commission;
• compliance with the codes of conduct or use of other safeguards under the Regulation;
• obtaining the data subject’s consent to the transfer of data outside the EU/EEA.

What Rights Do You Have?

Data subjects have the following rights:

• Right to information on data processing. You have the right to be fully informed about the processing of your data, i.e. purposes for which your data are collected, legal grounds of processing, the period of storage and the recipients.
• Right of access to personal data processed. You have the right of access to personal data processed and their use.
• Right to rectification. You may request that inaccurate or incomplete data be corrected or supplemented.
• Right to be forgotten. You have the right to request the erasure of your personal data when they are no longer necessary for the purposes previously set out. This right can also be exercised in cases where you consider that the processing is unlawful (e.g. after withdrawing your consent and where there are no other grounds).
• Right to object to processing and withdraw consent. You can object to processing of your data, for example where there is no consent for marketing purposes or where consent is withdrawn.
• Right to restriction of processing. You have the right to request the suspension of processing, for example in cases where it is necessary to revise the data processed, or in the event of a dispute about the processing, or in the event of disagreement with the further processing of data.
• Right to data portability. You may receive your personal data in a structured, commonly used and machine-readable format and, where technically feasible, transmit those data to another controller.
• Right to complain. In case of possible violations regarding the processing of your personal data, you have the right to file a complaint with the competent supervisory authority – the State Data Protection Inspectorate, at L. Sapiegos g. 17, Vilnius, e-mail: ada@ada.lt, website https://vdai.lrv.lt or you can assert your rights in court.
• Right to compensation. In the event of unlawful processing of personal data, you have the right to claim compensation for the damage caused.

You can contact us on all issues related to your personal data, including exercising of your rights, by email: info@hi-labs.eu or by phone: +370 37 310727.